More precise, reliable data and other new features in Google Vault

When you use Google Vault for your legal and compliance needs, it’s important that you have the ability to retain exactly the data you wish and that the data you retrieve from the tool be accurate, precise, and comprehensive. Today, we’re introducing four new features in Vault to help you address those needs.

Get more detailed metadata when exporting files from Google Drive
When you search for a particular user in Vault for Drive, the results may include files that the user accessed through an “indirect” relationship. This means that the file (or folder containing the file) was:

  • shared with a group that the user belongs to,
  • shared with the user’s entire domain, or
  • shared publicly.

Previously, when you exported those search results, you wouldn’t see that user listed in the file’s export metadata, making it difficult to determine the document’s chain of custody. Going forward, you will see that user listed, as Vault will now include information in export metadata about users who accessed a document via an indirect relationship. Additionally, you’ll now have the option to see what that user’s specific relationship was (e.g. whether the user was a collaborator or viewer).

Search in a specific time zone
You can now select the time zone that you want the dates in your search to be based on in Vault. The time zone you select changes the exact boundaries of your search results, so we recommend that you learn more about the effect of this setting before using it.

Set retention policies for all Team Drives
You can now create a custom retention policy that covers all Team Drives in your domain, in addition to the already existing options that cover specific Team Drives and organizational units (OUs).

Set retention policies for specific Google Groups
You can now create custom retention policies that cover specific Google Groups in your domain, in addition to the already existing option to cover all Groups in your domain.

For more information on these features and others in Google Vault, check out the Help Center articles below.

Launch Details
Release track:
Launching to both Rapid release and Scheduled release

Editions:
Available to G Suite Business, Enterprise, and Education editions only, as well as to users with add-on Vault licenses

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Search for data
Help Center: How Vault exports work

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