Email members of a Team Drive

There are two ways to email members of a Team Drive:

  • From the Team Drive: Navigate to the Team Drive, click the drop-down menu next to the Team Drive name, and click “Email members.” 
  • From within a file that is in the Team Drive: While editing or viewing the document, open the File menu, and click “Email Collaborators.” 

When you select to email members, you can easily customize who your email is sent to. Use checkboxes to include or exclude “Members” who have access to the full Team Drive, “Guests” who only have access to that specific document within the Team Drive, and users with different Team Drive access levels, such as “Full,” “Edit,” “Comment,” and “View.”

For more information on Team Drives, see how to manage Team Drives. For information on user permissions in Team Drives, see our Learning Center article on Team Drives.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions. Team Drives is available on G Suite Enterprise, G Suite Business, and G Suite for Education editions. G Suite Basic users can’t create Team Drives, but can use the feature if they have access to a Team Drive.

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users


Action:
Change management suggested/FYI

More Information
G Suite Learning Center: Get started with Team Drives
Help Center: Get started with Team Drives

Launch release calendar

Launch detail categories

Get these product update alerts by email

Subscribe to the RSS feed of these updates

Team Drives make it easier for teams to store, search, and access important files, especially as team members change over time. To improve collaboration in Team Drives, we’re adding the ability to email all the members of a Team Drive.

There are two ways to email members of a Team Drive:

  • From the Team Drive: Navigate to the Team Drive, click the drop-down menu next to the Team Drive name, and click “Email members.” 
  • From within a file that is in the Team Drive: While editing or viewing the document, open the File menu, and click “Email Collaborators.” 

When you select to email members, you can easily customize who your email is sent to. Use checkboxes to include or exclude “Members” who have access to the full Team Drive, “Guests” who only have access to that specific document within the Team Drive, and users with different Team Drive access levels, such as “Full,” “Edit,” “Comment,” and “View.”

For more information on Team Drives, see how to manage Team Drives. For information on user permissions in Team Drives, see our Learning Center article on Team Drives.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions. Team Drives is available on G Suite Enterprise, G Suite Business, and G Suite for Education editions. G Suite Basic users can’t create Team Drives, but can use the feature if they have access to a Team Drive.

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
G Suite Learning Center: Get started with Team Drives
Help Center: Get started with Team Drives

Launch release calendar
Launch detail categories
Get these product update alerts by email
Subscribe to the RSS feed of these updates

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